Rhythm of Review was one of the most important management concepts I learned while at GE. Every manager (and most employees) knew the dates of the monthly financial closes as well as when the major strategy sessions with corporate were scheduled. These were big events where success or failure was objectively measured and the future of the company was energetically planned.
Regularly scheduled rigorous reviews of results against plan (finance, sales, project status, inventory, etc.) are critical to ensure companies stay focused on their most important metrics. In particular, your IT department needs this rhythm to align their efforts well with the business strategy and flow.
When you think of the salary (or hourly rate) of every person sitting in a meeting, even the smallest are quite expensive to any organization. Why is it then that so many meetings happen with no stated objectives or even a simple written agenda?
Attached is my basic meeting agenda format that I try to use for all my meetings. Many of my colleagues have found this template valuable. Feel free to customize it as necessary for your needs.
The most critical elements for an effective meeting are clear, documented objectives, a detailed, timed agenda, and the right attendees in the room. I also find it helpful to identify the key inputs required in advance so you're not all sitting around saying, "why didn't anyone bring the sales figures?".
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